- present facts on an issue to the community
- find out what the community thinks
- recruit people who may want to get involved
- raise awareness of the issue.
Organising a forum takes a lot of time and work so it’s important there is a group of committed people helping to make sure it runs smoothly. Tasks for organising a community forum include:
- setting a date
- booking a venue
- finding appropriate speakers
- connecting with community partners
- setting the agenda
- publicising the event
Speakers and presentersFor a forum, you’ll need 3-4 speakers for the panel and one person to act as moderator. Securing a high profile person to open the event is fantastic if you can organise it. When choosing your speakers consider the following:
- Are they knowledgeable and experienced on the topic?
- Is your panel diverse and includes experts as well as members of the community?
- Are they engaging and good speakers?
- Will speakers appeal to your target audience?
Once you’ve selected and secured your speakers, make sure you prepare them thoroughly and know exactly what they need.
- Provide them with a draft of the agenda and other speakers.
- Make sure they’re satisfied with the order of presentations and time allocation.
- Discuss the content of their remarks to make sure they cover important points.
- Will they need audio visual equipment?
- Will they require transport or accommodation?
To get you started, we have five Templates to help you plan, organise, run and evaluate your forum.
- Plan a community forum template
- Organise a community forum template
- Set the community forum agenda template
- Day of the forum: responsibilities check-list template
- Community forum evaluation template
Information in this section was drawn from the following sources: